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RancansSoftware

Bespoke software studio · United Kingdom

Software built around your business.Not the other way around.

We design and build bespoke business applications, connected systems and intelligent automation — from first workflow to production deployment.

Discuss your projectView our work
Founder-led
Direct access
End to end
Design → deploy
Milestones
Fixed, visible
UK based
Working UK-wide
Fig. 01Connected workflow
Illustrative diagram of a connected business workflow: enquiry, quote, job, approval, invoice, payment, ledger and report, each step feeding the next.AUTOMATIONINTEGRATION01 Enquiry02 Quote03 Job04 Approval05 Invoice06 Payment07 Ledger08 Report
Illustrative. One record moves through the whole business — nothing re-typed, nothing lost between tools.

01Services

Four kinds of work. One standard.

Work ranges from a single, tightly scoped automation or integration to a complete operations system. Whatever the size, it is scoped, built and supported by the same engineer you first speak to.

  • Internal tools & workflow automation

    S/01

    Replace the spreadsheets, copy-paste and chasing with tools shaped around how your team actually works. Approvals, job tracking, scheduling and reporting — automated where it saves time, manual where judgement matters.

    • Admin and back-office tools
    • Process automation
    • Reporting and dashboards

  • Operations systems & client portals

    S/02

    One source of truth for jobs, customers, documents and money — with secure portals so clients can see progress, approve work and pay without another email thread.

    • Operations platforms
    • Secure client portals
    • Role-based access

  • Custom web applications & MVPs

    S/03

    From a validated idea to a production product. We scope the smallest version worth shipping, build it properly, and leave you with a codebase you can grow rather than rewrite.

    • Product MVPs
    • SaaS foundations
    • Payments and subscriptions

  • AI systems & integrations

    S/04

    Practical AI where it earns its place: document reading, research, classification and drafting — wired into your existing systems, with cost controls and a person reviewing anything that matters.

    • LLM integrations
    • Document and data extraction
    • Human-in-the-loop automation

02Selected work

Built, shipped and run by the founder.

Three systems designed and engineered end to end by Kaspars — our own products and private builds, shown honestly as what they are. Every screenshot is from the real application; personal details are redacted.

01

SaaS product · Founder-built

Pre-launch · in active development

ForgeDash

A business operating system for UK trade businesses — starting with independent mechanics.

ForgeDash · Garage dashboard
ForgeDash garage dashboard on desktop: quick actions for new appointment, diagnostic, quote and job; a job list grouped into ready to invoice and awaiting payment; appointments; safe-to-spend, expenses and monthly figures; and a needs-attention list.
ForgeDash garage dashboard on a phone, showing quick actions and the job list with vehicle registrations.
ForgeDash profit and loss statement on a phone: revenue split into labour and parts, cost of goods sold, gross profit, operating expenses and taxable profit.
A ForgeDash customer invoice with line items for parts and labour, subtotal, total and amount paid.
Customer invoice, generated from a completed job. Business contact details redacted.

Product demo

Walkthrough video in production

A recorded tour of the full job-to-invoice workflow will appear here.

ForgeDash connects the day-to-day work of a small garage into one system: a booking becomes a diagnostic, a diagnostic becomes a quote, a quote becomes a job, and a finished job becomes an invoice — without re-typing anything.

Behind the workshop screens sits the business side: expenses, supplier accounts, payments and live reporting, including a profit and loss view and a real-time ‘safe to spend’ figure that reserves income tax, National Insurance and VAT, so a sole trader can see what is genuinely theirs.

Built

  • Appointments, diagnostics, quotes, jobs and invoices as one connected workflow
  • Expenses and supplier account tracking
  • Business health reporting, including profit and loss
  • Stripe subscriptions and Connect payment integration; customer invoices by email
  • Vehicle data lookups by registration and an AI-assisted OCR pipeline for paperwork
  • Responsive interface designed for the workshop floor and the office

Stack

React · TypeScript · Supabase · PostgreSQL + RLS · Deno edge functions · Stripe Connect · Windmill · Self-hosted on Coolify

forgedash.uk(opens in a new tab)

Our own product, built and operated by the founder — not commissioned client work. Screenshots use test data; names and contact details are redacted.

02

Specialist web application · Independently built

Private, sign-in only

SwimTracker

A mobile-first performance tracker for competitive swimmers — results, personal bests and progress at poolside.

SwimTracker home screen listing two swimmers with recorded swims, best 50m freestyle time and number of strokes.
SwimTracker swimmer screen: total swims, personal bests in the last 90 days, recent results marked as PBs, and best times for freestyle, backstroke, breaststroke, butterfly and medley.
SwimTracker progress chart for 50m freestyle showing times improving across five swims, with stroke and distance selectors and a compare swimmers option.

Competition results are scattered across meet sheets and memory. SwimTracker turns them into a clear record per swimmer, stroke and distance, built to be used one-handed on a phone between races.

It installs to the home screen as a progressive web app and is deliberately private: sign-in only, with optional read-only share links.

Built

  • Results logged per swimmer, stroke and distance
  • Automatic personal-best detection
  • Progress charts with swimmer comparison and goal lines
  • Web push notifications when a new PB is recorded
  • CSV export and read-only share links

Stack

Next.js · TypeScript · Supabase (Postgres + Auth) · Recharts · Web Push · PWA

swimtracker.co.uk(opens in a new tab)

Independently built specialist application, not paid client work. Features listed are those implemented in the codebase. Swimmer names are redacted.

03

Internal system · Privately developed

In private use

Private AI Orchestration Platform

A self-hosted orchestration layer that routes work to specialised AI agents — with memory, schedules and a human in the loop.

Agent fleet · autonomy and permissions
Agent fleet view: four agent cards, each with a role description, permission badges (read, write own, write shared, spend, reach out) and an autonomy state — autonomous, staged and not yet live, or paused.
Agent fleet · organisation
Agent fleet organisation chart: an orchestrating agent above research, discovery and qualification agents, each with permission levels and cron or manual run controls.

Each request is classified and routed to a dedicated skill rather than one general-purpose prompt, keeping cost and context under control. A fleet of agents runs research, analysis and scheduled jobs, and every run is logged.

Autonomy is earned, not assumed. Each agent has explicit permission levels — read, write its own records, write shared records, spend, reach out — and anything customer-facing, such as an outreach email, is created as a draft for a person to review. Nothing is sent automatically.

Built

  • Intent classification and routing to specialised skills
  • Persistent memory with vector and full-text recall
  • Scheduled and on-demand agent runs, with run history
  • Research with a separate fact-checking verification pass
  • Per-agent permission levels and human-reviewed actions
  • Per-request token and cost accounting

Stack

Next.js · TypeScript · Supabase (Postgres + pgvector) · LLM gateway · n8n · Self-hosted

A private system developed for the founder's own operations. It is not a product available to customers; it demonstrates how we approach AI systems.

03How we work

A clear path from first workflow to production.

Five stages, each with a defined output you sign off before the next begins. You always know what is being built, what it costs and what comes next.
  1. 01

    Discovery

    A focused conversation about how the work happens today, where it breaks, and what a good outcome looks like in numbers you already track.

    Output: → Problem statement

  2. 02

    Scope

    A written scope with the smallest valuable first release, the milestones that follow, and an agreed price for each.

    Output: → Scope & milestones

  3. 03

    Build

    Short cycles with working software you can click through at every milestone — not a progress report. Decisions are recorded, not lost in calls.

    Output: → Working increments

  4. 04

    Validate

    Your team uses it on real work before launch. Automated tests, security checks and a review of every data flow come before go-live.

    Output: → Acceptance

  5. 05

    Deploy & Support

    Production deployment, monitoring and a handover you can actually use. Ongoing support and iteration are agreed up front, not sprung on you.

    Output: → Live system

04Why work with us

Small studio. Full accountability.

  • Direct founder involvement

    The person who scopes your project is the person who builds it. No account managers, no hand-offs to a team you have never met, no message lost in translation.

  • End-to-end technical capability

    Interface, database, integrations, payments, automation, infrastructure and deployment — one engineer accountable for the whole system, not one layer of it.

  • Measurable milestones

    Work is split into milestones with a defined outcome and a demonstrable result. Each one ends with something working you can try.

  • Secure engineering practices

    Least-privilege access, row-level data security, secrets kept out of code, reviewed changes and tested releases. Security is designed in from the first schema, not bolted on.

05About

Founded and led by Kaspars Rancans.

Rancans Software is a founder-led engineering studio. Kaspars designs, builds and runs software end to end — from the database schema and integrations through to the interface, the deployment and what happens after launch.

The work on this page is the clearest evidence of how he works: products and systems taken from a blank repository to production, operated on his own infrastructure, and improved release by release.

The studio exists to bring that same ownership to UK businesses whose operations have outgrown off-the-shelf tools — and to the founders and agencies who need a technical partner who will still be there after go-live.

Product engineering
ForgeDash — multi-tenant SaaS with payments, reporting and an OCR pipeline
Mobile-first apps
SwimTracker — installable PWA with charts, push notifications and export
AI systems
Private orchestration platform — routing, memory, schedules, human review
Operations
Self-hosted infrastructure, database migrations, monitoring and releases

06Contact

Tell us what’s slowing you down.

Share a little about your business and the problem you want solved. Small, focused pieces of work are as welcome as larger builds — you’ll hear back from the person who would build it.

  1. 01 Reply

    A personal reply from Kaspars — not an automated sequence.

  2. 02 Call

    A short call to understand the problem, if it looks like a fit.

  3. 03 Proposal

    A written scope with milestones and pricing you can take away.

Prefer email?

[email protected]
Type of project
Approximate budget

How the work happens today, what’s slowing you down, and what a good result would look like. No confidential detail needed at this stage.

Desired timelineOptional

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